Welcome to Week 6 of my Binders 101 series. This week I am creating a Medical binder for my family. At the beginning of my marriage (2007), it wasn’t difficult to keep up with medical bills. There were only two of us and we didn’t go to the doctor that often. So, our medical bills were almost nonexistent.
Fast forward to 2014…We now have two kids who visit the doctor a lot, like all little ones do. They are building up their immune systems, so they have a tendency to catch every common cold that floats around. Plus, we can’t forget the annual checkups for both of them.
When you have two kids that make periodic visits to the doctor, the medical bills and EOBs (explanation of benefits) tend to pile up. It got so bad that I didn’t know what documents I had, where they were, or what they even meant. So, I had to start working on my medical bill knowledge and the first way to tackle that was through organization.
I purchased a white 1″ Better Binder from Staples.
In addition, I used the Avery Two Pocket Insertable Plastic Dividers with 5 tabs.
Five tabs meant each family member would get a tab, then I would have one extra. I used the extra tab for our Air Evac information.
Each divider has a pocket in case there are documents or information that is important, but doesn’t fit in the sheet protectors.
- letters from the insurance company
- plan information (deductibles and costs)
- insurance card sheets
- other vital information from the insurance company
3. EOBs & Actual Statements: Behind each bill tracker, I will place the EOBs that we have received for that particular bill and the actual statements. You never know when a discrepancy will arise, which will require checking these documents.
To separate each bill for a particular person, I will flag the medical bill tracker with a post-it note.
(download pdf here)